1. Review Your Current Consent Forms
Identify Appropriate Sections: Locate the section(s) in your existing consent forms where information about data usage, privacy, or patient consent is discussed.
Determine Placement: Decide whether the consent statement will be a new standalone section or incorporated into an existing section.
2. Customize the Consent Statement
Below is a patient-friendly consent statement that you can adapt for your patient forms:
I understand that my provider uses Nextvisit AI, a secure tool that helps document my care by creating clinical notes from our conversation. This allows my provider to focus more on me during my visit. I consent to the audio recording of my visit solely for this purpose. I know that my privacy is protected, and this recording is only used to improve my care.
3. Tailor to Your Practice
Review Your Current Consent Forms
Ensure Clarity: Keep the language simple and at a reading level accessible to all patients (approximately 6th-grade level).
Consult Legal Counsel: Before finalizing the consent statement, have it reviewed by legal professionals to ensure compliance with HIPAA, state laws (e.g., New York State laws if applicable), and any other relevant regulations.
Include Required Legal Notices: Add any additional notices or disclaimers required by law.
Update Your Forms: Insert the Consent Statement: Add the customized consent statement into your forms in the predetermined section.
Formatting Consistency: Ensure the new text matches the formatting of your existing document for a professional appearance.
Educate Your Staff
Training: Inform your team about the updated forms and the purpose of the consent statement so they can confidently address any patient questions.
FAQs: Provide staff with copies of the Patient FAQs Handout to assist in patient interactions.
Implement and Monitor
Roll Out the Updated Forms: Begin using the updated consent forms with all new and returning patients.
Collect Feedback: Encourage staff to share any patient feedback or concerns to
continually improve the process.
DISCLAIMER: This guide and the accompanying templates are provided by Nextvisit, Inc. for informational purposes only and do not constitute legal advice. Providers are responsible for ensuring that any modifications or use of these materials comply with all relevant laws and regulations, including but not limited to patient consent requirements and privacy laws such as HIPAA and applicable state regulations. Nextvisit, Inc. assumes no liability for the use of this guide or the templates.